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Peaceful Estate for Retreats, Reunions, Weddings & Gatherings w/ Pool & Hot Tub

your current months are December, 2024 and January, 2025.
December 2024
January 2025

Photo gallery for Peaceful Estate for Retreats, Reunions, Weddings & Gatherings w/ Pool & Hot Tub

Miscellaneous
TV, fireplace, ping pong
Dining
Pool
19 bedrooms, desk, iron/ironing board, travel cot

Reviews

10 out of 10

Exceptional

Entire home

19 bedrooms19 bathrooms743 sq m

Popular amenities

  • Parking available
  • Pool
  • Hot tub
  • Pet-friendly
  • Washer
  • Barbecue grill

Explore the area

Map
Crawford, TX
  • Lake Waco
    7 min drive
  • Helberg Barbecue
    4 min drive
  • Waco Transit Center
    21 min drive
  • Waco, TX (ACT-Waco Regional)
    23 min drive

Room options

Similar properties

About the area

Crawford

Located in Crawford, this vacation home is on a lake, within a 15-minute drive of Lake Waco and Ascension Providence. .This family-friendly vacation home is 16.1 mi (25.9 km) from Magnolia Market at the Silos and 18 mi (29 km) from Baylor University.

What's nearby

  • Lake Waco - 7 min drive
  • Extraco Events Center - 16 min drive
  • Baylor University - 22 min drive
  • Magnolia Market at the Silos - 22 min drive
  • Waco Mammoth National Monument - 22 min drive

Getting around

  • McGregor Station - 24 min drive
  • Waco, TX (ACT-Waco Regional) - 23 min drive

Restaurants

  • ‪Griff's Restaurant/Catering - ‬15 min drive
  • ‪Bush's Chicken - ‬15 min drive
  • ‪Cougar Donuts - ‬15 min drive
  • ‪Bush's Chicken - ‬5 min drive
  • ‪Helberg Barbecue - ‬4 min drive

About this property

Entire place

You'll have the entire home to yourself and will only share it with other guests in your party.

Peaceful Estate for Retreats, Reunions, Weddings & Gatherings w/ Pool & Hot Tub

Just outside of the Waco city limits is a peaceful place to stay for 50 guests! Bring everyone together during the day, and retreat to your private and comfortable room at night. This isn't your typical bunk house! We offer private rooms with several gathering spaces to ensure everyone is well rested and ready to engage the next day! Gathering Oaks sits nestled on 30 acres of Texas landscape surrounded by horse farms, but all the lodging and activities take place in a 1 acre circle. Gathering Oaks Retreat can host your special event and accommodate overnight guests for meetings, weddings, retreats or reunions. We are 15 minutes from Magnolia Silos, Baylor and Waco Airport, and only 5 to 10 minutes from Lake Waco, Tonkwa Falls, famous BBQ, and a local vineyard & winery. There is a POOL, HOT TUB and TURF GRASS AREA FOR LAWN GAMES including corn hole. Message us for package rates and an easier breakdown of the property with a visual pdf. We also just added six new rooms not included in this main package if you need more lodging for up to 70 guests. Please send us a message because we would LOVE to work with you.

Entire property rates for Mon-Weds plus Sunday add-on to the end of your stay: $3,500 per night.
Entire property rates for Thursday, Friday or Saturday nights : $5,000 per night.
Discounts may apply to slower seasons.

Weddings have an additional charge for the use of wedding and reception sites (three options), public restroom, guest access, parking and chairs/tables for to100 guests. Max guests 200. Message us to receive our wedding package pdf with all the details of hosting a wedding with us.

The entire main property includes the 5 bedroom Gathering House, pool, pavilion, shady courtyard, meeting/party room with tables/chairs for 50, and 14 additional private rooms on-site. The Gathering House has two refrigerators, 3 ovens, 4 full bathrooms, and 2 half bathrooms. The 14 additional suites include 4 tiny houses, a two-bedroom cottage, a luxury suite, and 7 modern hotel suites. All 14 suites come with a private entrance and bathroom. These are clean, unique and comfortable lodging accommodations that will bring a fun vibe that is so different from a hotel experience.

For retreats, there are 19 bedrooms on the property. (We now have six additional lodging options. Message if you need to sleep more than 50 guests.) We assume adults can stay based on double occupancy in king and queen beds and up to 50 adults guests can stay comfortably. See breakdown below. If you want everyone to have their own bed, we can sleep 39 adults. If you want everyone to have their own room, we can sleep 19. If you want to add on additional lodging options at an additional fee then we can sleep 26 adults in their own room.)
Max capacity is 50 adults with room for families to have additional kids.

Total beds on property:
9 king beds - 18 adults
11 queen beds - 22 adults
4 full beds - 4 adults
6 twin beds - 6 adults
4 twin trundles - 4 adults
4 rollaway memory foam twin beds - 4 adults
1 murphy queen bed - 1 adult
-----------------------------------------------
50 adults (max capacity) with variation for additional kids

Don’t need all 19 bedrooms? You don't have to rent the entire property, but the listed rates reflect the whole property. Please message us to decrease the number of rooms needed and we can adjust the price accordingly. Some limitations apply. We usually only allow partial bookings within a one month window of check-in or in off seasons.

Check the map legend for bed layout:

1Q, 2Q, 3Q, 4Q- 4 private Tiny Houses with shower & kitchenette (microwave, mini-fridge, 5 cup coffee pot & sink) Queen bed and twin trundle (sleeps 2 adults & 2 kids each)

5K , 6K, 7K- 8K- 4 private King Hotel suites with shower, futon couch, desk, TV, mini-fridge, and 5 cup coffee pot. King bed plus futon/couch ( sleeps 2 adults & 2 kids each) Rooms are not connected but all share the same building. Rollaway memory foam twins also available in these rooms.

9Q, 10Q, 11Q- 3 private Single Queen Hotel suites (sleeps 2 each) with TV, chair and laptop table, 5 cup coffee maker, mini-fridge, standing shower. Rooms are not connected but all doors are on one side and share the same building.

12K- Luxury Casita with king bed (sleeps 2) plus an additional small room with vanities and wet bar that would fit a pack n play or extra guest with sliding door. Mini fridge, 5 cup coffee maker, TV, desk, dresser, chaise lounge, and large handicap accessible shower.

13 & 14- Two bedroom cottage with kitchen (stove, refrigerator, & sink). King bedroom 1 has a shower/tub, TV & a futon. King bedroom 2 has a Jacuzzi tub/no shower, TV, and Murphy bed. There is also a couch in the sitting area (sleeps 6)

Gathering House with full kitchen and 2K, 4Q, 4F, 2T (sleeps 14)
Left-wing of the Gathering House:
#15- Double Queen bedroom with separate full shower/tub bathroom across the hall
#16- King bedroom with a connected full bathroom and TV
Right-wing of the Gathering House
#17- Master bedroom with king and two twins, plus en-suite bathroom, TV
#18- Upstairs Hideaway bedroom with 4 full beds half bath, TV
#19- Downstairs bunk room with 2 queens. Attached full bath.

Catering Kitchen equipped with additional refrigerator, extra space for prep or storage, and sinks.

The center of the households the gathering space focused on the large kitchen island with 4 barstools. It comes equipped with pots/pans, plates, glasses, wine glasses, and cutlery. There are 3 ovens, 1 stovetop, large side by side refrigerator and farmhouse sink. We have several flat bottom 12 cup of coffee pots and a tea maker. There are 4 rectangular farm tables with benches that seat 28 to 30 plus 4 pub tables and bar stools in the connected and enclosed patio bar with seating for 12.

Whispering Vines party/ meeting room- 800 sq/ft indoors with 800 sq/ft patio space. Fits up to 50 people at 5 - 60 inch round tables and 10 white padded chairs per table. 4 rectangular folding tables in the closets for serving or gift tables. This space comes with a full bathroom & shower and a kitchenette including microwave, sink, refrigerator, and 12 cup coffee pot with mugs. Additional fees may apply for meeting room to allow early check-in or late check-out.

Decorated with a fresh modern-rustic vibe, The Gathering House will include a newly renovated kitchen with a huge butcher block island for central gathering. The 41-foot enclosed patio features solid windows that frame the serenity of the property with sky-high live oaks, a refreshing pool, and trickling fountains that whisper relaxation. There are several common areas available including the pool, playground, fire pits, horseshoes, washers, corn hole, and tennis court. We do have two dog-friendly tiny houses available as well.

We are located conveniently. The Retreat is situated right off TX Hwy 6 just outside of the Waco city limits offering the best of both city and rural attractions. We are nestled between two local Texas wineries, 15 minutes to Baylor campus and Magnolia, 5 minutes to Lake Waco and 10 minutes to restaurants and shopping, and 15 minutes from Waco Airport.

Blessed is the Life that finds Joy in the Journey!
Lacy Hodges

**Watch out for scams. Speak with the owner first before booking!!
Make yourself comfortable in this air-conditioned vacation home, which features a fireplace and a private pool. There's a private balcony or patio. A kitchen is outfitted with a refrigerator, an oven, and a stovetop. Conveniences include a desk and a microwave, and housekeeping is provided on request.
Be sure to enjoy recreational amenities, including a water park, a spa tub, and a pickleball court.
Self parking (subject to charges) is available onsite.

Property manager

Lacy Hodges

Languages

English

Property amenities

Beach

  • Beach towels
  • Beach sunloungers

Pool/Spa

  • Private pool
  • A hot tub

Internet

  • WiFi available

Parking and transport

  • Self parking on site (surcharge)
  • On-site parking

Kitchen

  • Fridge (mini)
  • Stovetop
  • Microwave
  • Oven
  • Dishwasher
  • Kitchen island
  • Toaster
  • Coffee/tea maker
  • Cookware/dishes/utensils

Bedrooms

  • 19 bedrooms
  • Bed sheets provided

Bathrooms

  • 19 bathrooms
  • Bath or shower
  • Toilet paper
  • Soap
  • Hairdryer
  • Towels provided
  • Shampoo

Living spaces

  • Fireplace
  • Living room

Entertainment

  • TV with cable/satellite service
  • Ping pong table
  • Games

Outdoor areas

  • Patio
  • Barbecue
  • Garden
  • Outdoor furniture
  • Firepit

Laundry

  • Washing machine and dryer

Work spaces

  • Desk

Comfort

  • Air conditioning
  • Heating

Pets

  • Pet friendly
  • 5 total (up to 23 kg per pet)
  • Welcoming dogs only

Suitability/Accessibility

  • If you have any requests for specific accessibility needs, please contact the property using the information on the reservation confirmation received after booking.
  • Wheelchair-accessible
  • Designated smoking areas
  • Note from host: Butts found on ground- $25 fee per butt

Services and conveniences

  • Housekeeping (on request)
  • Chef
  • Iron/ironing board
  • Wet bar
  • Local meal delivery service

Location highlights

  • On the lake
  • In a rural location
  • Near a health or beauty spa
  • Near a zoo

Things to do

  • Water park
  • Pickleball court
  • Swimming nearby
  • Hiking nearby
  • Hiking/biking trails nearby
  • Power boating nearby
  • Golf nearby
  • Winery tours nearby
  • Fishing nearby
  • Theme parks nearby
  • Marina nearby

Safety features

  • Carbon monoxide detector not reported (host has not indicated whether there is a carbon monoxide detector on the property; consider bringing a portable detector)
  • Smoke detector installed (host has indicated that there is a smoke detector on the property)
  • Fire extinguisher
  • First aid kit
  • Deadbolt lock

General

  • Unit size: 8000 sq ft (743 sq m)

Policies

Check-in

Check-in time starts at 4:00 PM
Minimum check-in age: 25

Check-out

Check-out before 10:00 AM

Special check-in instructions

Guests can access their accommodation through a private entrance
You will receive an email from the host with check-in and check-out instructions

Access methods

Private entrance

Pets

Pets allowed
Service animals are welcome, and are exempt from fees
Welcoming dogs only
5 total (up to 50 lbs per pet)
Note from host: tiny house 1 and 2 are pet friendly.

Children and extra beds

Children are welcome

Important information

You need to know

Extra-person charges may apply and vary depending on property policy
Government-issued photo identification and a credit card, debit card, or cash deposit may be required at check-in for incidental charges
Special requests are subject to availability upon check-in and may incur additional charges; special requests cannot be guaranteed
Parties and events (including family gatherings, birthday parties and weddings) are allowed on site; maximum attendees: 99
Note from host: additional fee for weddings
Host has not indicated whether there is a carbon monoxide detector on the property; consider bringing a portable detector with you on the trip
Host has indicated there is a smoke detector on the property
Safety features at this property include a fire extinguisher, a first aid kit, and a deadbolt lock
This property is managed through our partner, Vrbo. You will receive an email from Vrbo with a link to a Vrbo account, where you can change or cancel your reservation

Property is also known as

Family Reunions Retreats Weddings Events

Peaceful Estate for Retreats, Reunions, Weddings & Gatherings w/ Pool & Hot Tub Reviews

Reviews

10

Exceptional

Rating 10 - Excellent. 17 out of 17 reviews" "
Rating 8 - Good. 0 out of 17 reviews" "
Rating 6 - Okay. 0 out of 17 reviews" "
Rating 4 - Poor. 0 out of 17 reviews" "
Rating 2 - Terrible. 0 out of 17 reviews" "

10/10

Cleanliness

Reviews

10/10 Excellent

dave r.

Liked: Cleanliness
Fantastic
Great place to stay!
Stayed 2 nights in Aug 2024

10/10 Excellent

Garrett M.

Liked: Cleanliness
Corporate Retreat
Absolutely excellent experience! They are incredibly easy to work with and the property was perfect. Great gathering spaces but offers you your personal space away from the group. We utilized the meeting room and could event present to the group.
Stayed 3 nights in May 2023

10/10 Excellent

Zachary B.

Liked: Cleanliness
Men’s retreat
We had a great stay at the venue. Great atmosphere and beautiful property. Hot-tub and fire pit cost extra is my only complaint seems like it should be included for what we paid. Overall was the right property for our event!
Stayed 3 nights in Mar 2023

10/10 Excellent

Jamie B.

Liked: Cleanliness
Wonderful Time
we were there for a work retrea. the property was easily accommodating to us as we had requests along the way. i would definitely take this group back there again.
Stayed 3 nights in Nov 2022

10/10 Excellent

Marcus K.

Liked: Cleanliness
Great wedding venue !
The staff was amazing, very responsive and helpful throughout the process. The property was so beautiful that we were able to bring very minimal decorations to complete our vision. They took care of every little detail down to a custom door code with our wedding date and personalized name plates on each cabin. Our family and friends were blown away by all of the amenities at the property for all ages and they all had a wonderful weekend. Gathering Oaks is the perfect place for an intimate gathering for any event!
Stayed 2 nights in May 2022

10/10 Excellent

Kirby R.

Liked: Cleanliness
Perfect location for our family reunion!
We rented out the whole property for a family reunion/birthday party and it was the perfect place for our large family! Each room was beautiful and we loved having so much space. Everyone at Gathering Oaks was very responsive and ensured we had everything we needed for the weekend. Can't recommend enough!!
Stayed 3 nights in Dec 2021

10/10 Excellent

Emily Y.

Liked: Cleanliness
Wonderful property!
My team at work rented this entire property for our team retreat. Everything was perfect and we would love to come back again sometime!
Stayed 3 nights in Sep 2021

10/10 Excellent

Dylan F.

Liked: Cleanliness
Great property for corporate events!
Clean rooms and great space for a company retreat!
Stayed 3 nights in Aug 2021

10/10 Excellent

Helena F.

Liked: Cleanliness
Family Getaway
Had a wonderful time!! We were a family of 60 so we rented the whole property. There was plenty to do for everyone. The only complaint we had was the pool side and floors were rough so almost everyone that swam had something scrapped, but maybe it was because it was brand new. Overall a great place to get together, especially if you have a big group:)
Stayed 3 nights in Jun 2021

10/10 Excellent

Lisi R.

Liked: Cleanliness
Great corporate retreat venue!!!
The property was amazing for our corporate retreat. It was very well stocked and had everything we needed and every question we had while in property was answered quickly. We will be coming back!!!!! Thank you for a wonderful week.
Stayed 3 nights in Jan 2020

10/10 Excellent

Sundy F., Where do you live?

Liked: Cleanliness
The Perfect Gathering Place
We rented this facility to host a reunion of former football players from a 1984 state finalist team. Although I researched and reviewed countless rentals across the state this facility was selected because of the private rooms and suites that could be offered to each couple or family. In addition to private rooms we were also looking for a place to "gather" so we could have family style meals and watch old football videos but not be crowded into a small area. This venue has the perfect place! The main house, called the Gathering House, was perfect for all of our meals so we never had to leave the facility. It had a large kitchen area with an adjacent dining area that had plenty of seating for all 30 of our guests and the living room area was able to accommodate a large number of guys glued to videos from the glory days. In addition to inside time, we also spent time outside enjoying the the beautiful landscape, the swimming pool, or playing the numerous outdoor games available in the beautiful courtyard area. There is also a large fire pit and smaller individual fire tables throughout the facility that we used at night. I stayed in the master bedroom of the main house, but I visited each suite, cottage and tiny house at the facility before our guests arrived. Wow! Each room was perfectly decorated and appointed to meet the needs of all our guests. Words and pictures alone cannot begin to describe the beauty and serenity this venue offers. We are planning to have this reunion in 2024 and several of the guests commented that they would love to come back to this same facility. Although there are lots of things to see and do in the Waco area, none of the guests ventured off the property because they loved everything this property had to offer. Thank you to the owners for sharing your beautiful property with us so we could make some wonderful memories.
Stayed 2 nights in Jul 2019

10/10 Excellent

Laurie W.

Great place for Rehearsal Dinner
The Gathering House was perfect for hosting a rehearsal dinner and for having family stay and connect during the wedding day.
Stayed 2 nights in Sep 2018

10/10 Excellent

Kathleen C., Houston, TX

Everything was set up perfectly for a family reunion. Pool could have been cleaner.
Great property, great amenities. The industrial ice machine was wonderful. Everyone had a great time. We would definitely go again
Stayed 3 nights in Jul 2018

10/10 Excellent

Karen R.

Truly a Texas Gem!
The Gathering Oaks was a perfect place to celebrate a 60th birthday. Our guests were from all parts of the U.S. and most flew into Dallas and drove here. It was an easy drive and very easy to find off Hwy 6. We rented the Gathering House and the two bedroom cottage. The hosts thought of every accommodation with a coffee bar as well as a regular bar with a small refrigerator for cold drinks. The rooms are spacious and spread out nicely so everyone had privacy yet easy access to where we held the celebratory events in the Gathering House. The kitchen was stocked with everything you need to prepare a meal. Pans, baking sheets, dishes, glasses, silverware, a blender so we didn't need to bring anything. The views from the kitchen window had cows meandering out in the pasture as well as a very famous homestead beyond the pasture. The evening weather was perfect for sitting outside near a relaxing waterfall feature with lights twinkling from the trees. What a wonderful way to end the day! We would highly recommend this property to anyone looking for an event for a large gathering.
Stayed 3 nights in Mar 2018

10/10 Excellent

lisa w.

A beautiful property! Awesome place for families to gather!
What an amazing few days our family was able to enjoy at this peaceful and relaxing retreat. We were a large group,10, coming in from different states to experience our first Baylor Homecoming. We were able to enjoy the many homecoming activities and then return to a home that made us feel at home! The home was immaculate and had a great open floor plan for us to congregate. This is a terrific property for a family to come together and make great memories! You will not be disappointed!!!
Stayed 3 nights in Oct 2017